Privacy Policy

Policy Effective 19 June 2025.

Information we collect
We may collect personal information from you, including:

• Identification details (e.g., name, date of birth, address, contact information)

• Employment and occupational details

• Medical history and clinical health data

• Occupational health assessment results (e.g., audiometry, spirometry, vaccination records, drug testing results)

We collect information directly from you wherever possible. In some cases, with your consent or as permitted by law, we may also collect information from:

• Your employer

• Other healthcare providers

• Government agencies and regulatory authorities.

How we use your information
We use your information to:

• Provide occupational health services

• Assess fitness for work

• Support workplace injury management and rehabilitation

• Comply with legal and regulatory requirements

• Improve our services (using de-identified information wherever possible)

Sharing your information
We may share your information with:

• You (the individual concerned)

• Your employer (only with your consent and limited to fitness-for-work outcomes)

• Other healthcare providers involved in your care (with your consent or as legally permitted)

• Government agencies (e.g., ACC, WorkSafe NZ) where required by law

We will not disclose your information to any other third parties without your consent, unless required or permitted by law.

Protecting your information
We take the security of your information seriously. We have measures in place to protect it, including:

• Secure electronic systems with password protection and access controls

• Physical security for paper records

• Confidentiality agreements with all staff

• Regular security audits and risk assessments

How long we keep your information
We retain your health information securely for at least 10 years from the date of your last interaction with us, in accordance with New Zealand regulations.

Your rights
Under New Zealand privacy law, you have the right to:

• Request access to your personal information

• Request corrections to your information

• Withdraw consent (where applicable)

• Make a complaint if you believe your privacy rights have been breached

To exercise your rights, please contact us using the details below.


Making a complaint
 If you have any concerns about your privacy, you can contact our Privacy Officer:
Privacy Officer: Taumihau Teremoana
Phone: 021 027 55781
Email: info@communiointel.com
If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner:
Website: www.privacy.org.nz
Phone: 0800 803 909

Updates to this policy
We review this Privacy Policy regularly to ensure it remains up-to-date with changes to laws, regulations, and our business practices. Updates will be posted on our website with the effective date clearly marked.